Policies

PRIVACY POLICY

Gabriola Island Farm Theatre is a registered BC Society.

Gabriola Island Farm Theatre (GIFT) is committed to respecting the personal information of all GIFT patrons. In order to protect the privacy of our supporters and patrons, the organization has the following policies:

Collection of Information:

1) Gabriola Island Farm Theatre collects personal information (such as addresses or ticket history) only from ticket buyers, donors, and others who have actively shown an interest in the Company.

2) Individuals will be informed about the purposes for which this information will be used when a ticket is purchased.

Storage of Information:

1) Personal information is stored in our data base and in hard copy files. Only authorized GIFT personnel have access to this information.

2) Visa and Master Card numbers are not retained after point of purchase.

3) Personal information that is no longer required to fulfill the stated purpose will be destroyed or made anonymous.

Use of Information:

Gabriola Island Farm Theatre uses personal information to better serve our patrons and to expand our community. Primarily this includes:

1) mailings (by post or electronic) and phone calls to provide information about tickets and events.

2) mailings (by post or electronic) to issue receipts.

3) mailings (by post or electronic) or phone calls to invite supporters to special events.

4) phone calls to sell subscriptions, tickets, and to solicit donations.

Gabriola Island Farm Theatre is committed to using personal information in a respectful and useful way. Patrons and supporters will receive information that we believe will be in their interest. GIFT will also commit itself to making sure patrons and donors do not receive more than a reasonable number of letters or phone calls.

If an individual requests that their personal information not be used for one of these purposes as noted above, or for any other purpose, that request will be honoured. The individual’s account will be updated accordingly.

Disclosure of Information:

Gabriola Island Farm Theatre never discloses the personal information of subscribers, single ticket buyers, or donors to any third party.

Individual Access, Questions & Requests:

If you have a question about the contents of your file or a request about the use of disclosure of your personal information, please contact us at info[at]gabriolaislandfarmtheatre.ca

CODE OF CONDUCT

Gabriola Island Farm Theatre is committed to providing an environment that is free of discrimination and harassment, where all individuals are treated with respect and dignity, can contribute fully, and have equal opportunities.

Theatre is an art form. The work can and should be challenging, experimental, exploratory, and bold. Artistic freedom of expression is essential. For these things to happen, though, the creative space must be a safe space.

Purpose
This Code is intended to promote and support a harmonious and respectful working environment for all employees, board members, members, patrons, and volunteers. It aims to set the highest standards of service integrity, to minimize discord and to promote the resolution of conflicts among or between employees, volunteers, and the public.

Inclusivity: We welcome and support people of all backgrounds and identities.

Scope
This Code of Conduct applies to all staff, contractors, board members, and volunteers (referred to as “stakeholders”). This Code of Conduct sets minimum expectations and shapes the culture of Gabriola Island Farm Theatre

Code of Conduct Policy Expectations

Compliance with the Law
All stakeholders must comply with all acts and regulations, including, but not limited to: environmental; WorkSafe BC; Personal Privacy and Protection Act of BC; Serving It Right; and the BC Employment Act.

Harassment and Discrimination
Bullying and harassment directly or indirectly related to personal characteristics protected under human rights legislation (e.g. age, race, religion, gender, sexual orientation, place of origin, etc.) is unlawful and discriminatory conduct contrary to human rights legislation.

Respect and Conduct
All stakeholders shall:

  • Be aware that their conduct and activities reflect on Gabriola Island Farm Theatre.

  • Act with integrity, honesty and transparency.

  • Promptly take steps to raise and act on concerns about matters that may negatively impact Gabriola Island Farm Theatre or other stakeholders.

Take all reasonable steps to prevent and respond to all forms of discriminatory or disrespectful behaviour, harassment, bullying, victimization, violence and exploitation, sexual misconduct, neglect and abuse of persons who are stakeholders of the organization.

Bullying and harassment includes any inappropriate action by any person, whether verbal or physical, on a single or repeated basis, which the harasser knows or reasonably ought to know would cause another person to be humiliated, intimidated, degraded, or insulted. Reasonable action taken by an employer or supervisor relating to the management and direction of workers or the workplace is not bullying and harassment.

If anyone believes that they have been bullied or harassed and feel comfortable discussing the unwelcome behaviour with the offending party, they are encouraged to do so personally, or in writing, clearly stating the unwelcome behaviour/action and requesting that it stop immediately. If they are not comfortable doing this, or if a reasonable resolution does not result, they should report the matter as outlined below.

Timely reporting is essential to effective investigation and mitigating escalation.

Bullying, harassment, and discrimination may result in disciplinary action up to and including termination.

Conflict of Interest

Any stakeholder who thinks that they may have a Conflict of Interest must declare that potential conflict to the Board.

Conflict of Interest can be actual, potential, or perceived.

Definition: Conflict of Interest: A situation in which a person is in a position to derive personal benefit from actions or decisions made in their official capacity.

Reporting of Complaint

Anyone may raise a formal complaint about a potential breach of the Code of Conduct to the board President. All complaints will be considered confidential and all attempts will be made to address the situation in a professional and timely manner.

Investigating Complaints

All reported complaints will be investigated in a fair, impartial and timely manner. GIFT will promptly undertake an investigation that is as thorough as necessary to suit the circumstances.

Investigations will be focused on finding facts and evidence, including interviews of the complainant, respondent, and any witnesses or other individuals who may have relevant information. The investigator will also review any relevant documents and evidence. Stakeholders are expected to cooperate with investigators and provide full and truthful responses to questions.

Following the investigation, the complainant and respondent will be advised of the investigation findings. Appropriate corrective or preventative actions, if any, will be considered and implemented within a reasonable timeframe, including a follow-up discussion with the complainant and/or respondent to confirm that no further issues remain. GIFT will keep a written record of investigations, including the findings, in accordance with and subject to applicable privacy legislation.

Two horses, one black with a white star on its forehead and one tan, walking toward the camera in a fenced outdoor area with trees featuring green, yellow, and red leaves.